Purchasing
Procure smarter, spend less
Yggdrasil Purchasing manages the full procure-to-pay lifecycle. Create purchase orders from requisitions or reorder points, manage your supplier base, match receipts to POs, and route invoices for approval — all with configurable workflows that enforce your procurement policies. Spend analytics and supplier performance tracking give you visibility into where your money goes.
Desktop Application
See It in Action
Key Capabilities
Purchase Orders
Create, approve, and track purchase orders through their full lifecycle.
- PO creation from requisitions, MRP, or manual entry
- Multi-line orders with delivery scheduling
- Approval routing by amount, category, or department
- Blanket POs and scheduled releases
- PO change order management with audit trail
Supplier Management
Maintain a qualified supplier base with performance tracking.
- Supplier master with contact and payment terms
- Approved supplier lists by commodity or part
- On-time delivery and quality scorecards
- Supplier certifications and expiration tracking
- RFQ management for competitive bidding
Receipts & Matching
Receive goods and match them to POs for invoice processing.
- Goods receipt against PO lines with quantity validation
- Three-way matching — PO, receipt, and invoice
- Partial receipt and over/under tolerance rules
- Quality hold on receipt for inspection-required items
- Automatic AP voucher creation on match
Spend Analytics
Understand procurement patterns and negotiate better.
- Spend by supplier, category, and department
- Price variance tracking against contracts
- Maverick spend identification
- Savings tracking against negotiated rates
- Procurement cycle time analysis
How It Works
Requisition
A need is identified — from MRP, a reorder point, or a manual request. Approval routes by policy.
Purchase
Approved requisitions become purchase orders. Suppliers are selected from the approved list.
Receive
Goods are received against the PO. Quantities and quality are verified before stocking.
Pay
Three-way matching validates the supplier invoice. Approved invoices route to Accounts Payable.
Connected Modules
Purchasing doesn’t work in isolation — it shares data and events with these modules in real time.
Warehouse
Receipts flow into warehouse inventory with lot and location tracking.
Manufacturing
MRP-driven demand triggers purchase requisitions for raw materials.
Finance
Matched invoices create AP vouchers and feed into cash flow forecasting.
Quality
Inspection-required items are held on receipt until quality clearance.
Interested in Purchasing?
Purchasing is part of the Yggdrasil ERP platform. Explore the full platform or get in touch to discuss your needs.